OFFICE ETIQUETTE – PROFESSIONAL IMAGE
March 11, 2023
CELL PHONE ETIQUETTE
March 13, 2023
Etiquette In Meetings
Meetings are a necessary evil in the workplace and are costly, even if they are held in
your company boardroom. It is therefore important that meetings are productive.
Managing a meeting professionally entails using the time effectively to interact with
others about business matters and maintaining professional conduct at all times.
What to Consider when Arranging a Meeting
Purpose of a meeting:
- Make sure there is a purpose for the meeting and that the same result cannot be achieved with an e-mail or a phone call that will save time and money for all parties concerned.
- If you decide that a physical meeting is the root to go, plan your meeting well, the better you plan the more successful the outcome.
Meeting logistics:
- When deciding on date, time and place, make provision for attendees who have to travel long distances to attend.
- Allow for extra time in case a meeting overruns its planned duration.
- Check what you will need for the meeting: size of venue, seating, printing of documents, proximas, refreshments etc and make sure that the necessary arrangements are made timeously.
- Remind those expected to attend by email the day before the meeting.
Meeting agenda:
- A meeting agenda lists the topics to be discussed and allows meeting delegates to prepare properly and ensures that meetings are kept on track. It is important that the agenda accompanies the meeting invite. It will also confirm in the invitees mind that they need to attend the meeting.
- The agenda is a working document and in the invite, attendees should be invited to add any relevant topics.
- A finalised agenda should be sent out at least three days before the meeting.
Minute taking:
- If people can’t remember or agree on what actually occurred at a meeting, how can the group effectively accomplish its objectives? Minutes refer to formally written notes that capture the main points made and the decisions taken.
- These should be sent out no later than two days after the meeting, detailing action items, responsibilities and time lines to ensure that decisions taken at the meeting is carried through.
